Compliance is not a one-time check — it is continuous governance in every file flow.
Annual audits, anti-money laundering reviews, regulatory filings—every quarter you need to open dozens or even hundreds of sensitive documents to external auditors and regulators. With the traditional way of sending via email, once a file leaves your inbox, you lose all control over it. Who has been forwarded? Printed? On which device does it exist? ——Don’t know at all.
Personal information, business secrets and financially sensitive data must be anonymized before providing documents to third parties. A 200-page contract, a customer list of 5,000 records—manual masking line by line is time-consuming, but some information may still be missed. As a compliance officer, one omission in desensitization is enough to trigger customer complaints and even regulatory penalties.
Compliance checklists are scattered among Excel, rectification tasks are assigned in emails, and evidence materials are stored on different people's computers - when a regulator or auditor asks "what measures have you taken to protect data and can you provide evidence?", you need to dig through emails, Excel tables and shared folders to piece together an incomplete answer.
Create time-limited read-only access for external auditors/regulators – set start and expiration dates, after which all access is automatically revoked. The other party can only read online, cannot download, cannot forward, and cannot copy the content. After the visit, all behavior records are completely retained in the audit log. Documents are not "sent" - they are simply "viewed".
Automatically identify and mask PII (name, ID number, mobile phone number), financially sensitive data (transaction amount, account number) and trade secret fields. Supports custom desensitization rules - "Our customer code format is CST-XXXX, please automatically blur it." A 200-page contract can be desensitized in 3 minutes, and only the final review is required manually.
Organize by regulatory structure — security folders with grading reports and training records; privacy folders with policies, consent templates, and PIAs. Export a complete, classified, timestamped evidence pack for audit.
Allocation of rectification items → confirmation by the person in charge → progress update → evidence upload → closed-loop review - the entire process flows online. There is no longer "Excel sent, filled in and sent back" - the entire process of a rectification item in the system from allocation to closure is recorded and traceable. You can see in real time which of all rectification items have been completed, which ones are overdue, and which ones have been rejected.
From the first login of the external auditor to every page of the document viewed, from the assignment of corrective items to the uploading of evidence – all actions are recorded in time-stamped and digitally signed audit logs. The logs meet the dual standards of forensic evidence collection and regulatory auditing. When regulators ask "how to ensure data is not misused by third parties," the logs can be directly exported as evidence.
Instead of manually selecting the “desensitization tool” after the file is uploaded—the system automatically identifies sensitive fields during upload and prompts for processing. Automatically label PII, financial data, and business secrets with three levels of sensitivity. Teams no longer need to manually mask line by line.
File classification, desensitization, access authorization, expiry revocation, and audit report generation—upgrade from manual operations to automatic orchestration. Compliance teams move from “executors” to “policy makers”—the team defines the rules and the system enforces them.
The complete operation link from file upload, desensitization, authorization to external viewing is recorded. Regulatory inspections are no longer about “preparing materials” – it’s about “exporting a complete evidence package with one click”.
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